---
title: The complete payroll flow in Frontliners - from employee to payroll run
description: "See the entire payroll flow in Frontliners in one place: employee setup, payroll period, payroll system, approving hours and transferring to the payroll system."
---

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# The complete payroll flow in Frontliners - from employee to payroll run

## Step-by-step guide to the entire payroll process: from creating employees to approving and transferring salary.

### 1. Create and invite the employee

Start by inviting the employee with the correct details (email, phone, user type, location). See [How to invite employees, applicants and managers](https://help.frontliners.ai/en/knowledge/how-to-invite-employees-applicants-and-managers?hsLang=en).

### 2. Enter payroll-relevant employee data

Under Edit employee, the following must be filled in before salary can be calculated and transferred correctly:

- Start date and hours per week – drives the hourly account. See [How to use the hourly accounts on employees](https://help.frontliners.ai/en/knowledge/how-to-use-the-hourly-accounts-on-employees?hsLang=en)
- Salary type – hourly wage or fixed monthly salary. See [How to handle fixed monthly salaries](https://help.frontliners.ai/en/knowledge/how-to-handle-fixed-monthly-salaries?hsLang=en)
- Social security number, address, bank details and tax card information
- Payroll reference number – must match the employee's number in the payroll system (critical for manual file transfer to Danløn/Dataløn)

### 3. Set up salary supplements (if relevant)

Salary supplements (evening, weekend, public holiday, etc.) are handled via roles. See [How to set up salary supplements](https://help.frontliners.ai/en/knowledge/how-to-set-up-salary-supplements?hsLang=en) and [How to use roles as salary supplements](https://help.frontliners.ai/en/knowledge/how-to-use-roles-as-salary-supplements?hsLang=en).

For salaried employees who need a separate payout for an extra shift, see [How to pay out an extra shift for a salaried employee](https://help.frontliners.ai/en/knowledge/how-to-pay-out-an-extra-shift-for-a-salaried-employee?hsLang=en).

### 4. Choose payroll period and payroll system

Go to Hours and salary (or Finance → Salary) → click the gear icon → choose Payroll period and Payroll provider. See [How to set up the payroll system integration](https://help.frontliners.ai/en/knowledge/how-to-set-up-payroll-integration?hsLang=en) for an overview of all supported payroll systems.

Make sure the payroll period matches in both Frontliners and the payroll system. See [How do I ensure correct payroll periods in Frontliners and Salary](https://help.frontliners.ai/en/knowledge/how-do-i-ensure-correct-payroll-periods-in-frontliners-and-salary?hsLang=en).

### 5. System-specific setup

Choose the payroll system you use for detailed setup instructions:

- Danløn (manual file transfer)
- Dataløn (manual file transfer – same principle as Danløn)
- [Intect](https://help.frontliners.ai/en/knowledge/how-to-setup-intect-integration?hsLang=en) (automatic integration)
- [Proløn](https://help.frontliners.ai/en/knowledge/how-to-set-up-the-prolon-integration?hsLang=en) (automatic integration)
- [Salary](https://help.frontliners.ai/en/knowledge/transfer-salary-from-frontliners-to-salary?hsLang=en) (automatic integration)
- [Zenegy](https://help.frontliners.ai/en/knowledge/how-to-set-up-zenegy-integration?hsLang=en) (automatic integration)

### 6. Approving hours

Before salary can be transferred, hours must be approved for the payroll period. See [How to approve shifts and edit clock-in times](https://help.frontliners.ai/en/knowledge/how-to-approve-shifts-and-edit-clock-in-times?hsLang=en).

### 7. Transferring salary

Depending on the payroll system, the transfer happens either via manual file export (Danløn/Dataløn) or automatically via API (Intect, Proløn, Salary, Zenegy). Follow the guide for your specific payroll system in step 5. Remember to review and confirm the data in the payroll system after the transfer.

Note: the payroll export only contains gross salary – not pension, holiday pay, or other overhead costs. See [Does the amount in the payroll export include pension and holiday pay and other overhead costs?](https://help.frontliners.ai/en/knowledge/does-the-amount-in-the-payroll-export-include-pension-and-holiday-pay-and-other-overhead-costs?hsLang=en)

### 8. Managing access to salary information

Make sure only the right user types can see salary information. See [How can I manage access to salary information for different roles in the system?](https://help.frontliners.ai/en/knowledge/how-can-i-manage-access-to-salary-information-for-different-roles-in-the-system?hsLang=en)

### Troubleshooting

Are employees not receiving the correct salary supplements? See [How do I ensure correct employee compensation in Frontliners](https://help.frontliners.ai/en/knowledge/how-do-i-ensure-correct-employee-compensation-in-frontliners?hsLang=en).

### Questions?

Contact us at [support@frontliners.ai](mailto:support@frontliners.ai) or call [+45 31 53 00 99](tel:+4531530099).

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