The complete payroll flow in Frontliners - from employee to payroll run

1. Create and invite the employee

Start by inviting the employee with the correct details (email, phone, user type, location). See How to invite employees, applicants and managers.

2. Enter payroll-relevant employee data

Under Edit employee, the following must be filled in before salary can be calculated and transferred correctly:

Start date and hours per week – drives the hourly account. See How to use the hourly accounts on employees
Salary type – hourly wage or fixed monthly salary. See How to handle fixed monthly salaries
Social security number, address, bank details and tax card information
Payroll reference number – must match the employee's number in the payroll system (critical for manual file transfer to Danløn/Dataløn)

3. Set up salary supplements (if relevant)

Salary supplements (evening, weekend, public holiday, etc.) are handled via roles. See How to set up salary supplements and How to use roles as salary supplements.

For salaried employees who need a separate payout for an extra shift, see How to pay out an extra shift for a salaried employee.

4. Choose payroll period and payroll system

Go to Hours and salary (or Finance → Salary) → click the gear icon → choose Payroll period and Payroll provider. See How to set up the payroll system integration for an overview of all supported payroll systems.

Make sure the payroll period matches in both Frontliners and the payroll system. See How do I ensure correct payroll periods in Frontliners and Salary.

5. System-specific setup

Choose the payroll system you use for detailed setup instructions:

Danløn (manual file transfer)
Dataløn (manual file transfer – same principle as Danløn)
Intect (automatic integration)
Proløn (automatic integration)
Salary (automatic integration)
Zenegy (automatic integration)

6. Approving hours

Before salary can be transferred, hours must be approved for the payroll period. See How to approve shifts and edit clock-in times.

7. Transferring salary

Depending on the payroll system, the transfer happens either via manual file export (Danløn/Dataløn) or automatically via API (Intect, Proløn, Salary, Zenegy). Follow the guide for your specific payroll system in step 5. Remember to review and confirm the data in the payroll system after the transfer.

Note: the payroll export only contains gross salary – not pension, holiday pay, or other overhead costs. See Does the amount in the payroll export include pension and holiday pay and other overhead costs?

8. Managing access to salary information

Make sure only the right user types can see salary information. See How can I manage access to salary information for different roles in the system?

Troubleshooting

Are employees not receiving the correct salary supplements? See How do I ensure correct employee compensation in Frontliners.